– Degree of automation of the PMIS. A fully automated PMIS where deliverables are tracked and noted when complete, and where all time-sheet data records effort per activity on each project reduces the amount of manual data entry tremendously.
– Degree of standardization of Project Management Template tools. The more different tools used to build project plans and track project data, the more time-consuming it is to consolidate all data into a single format.
– Diversity of projects. The more similar all projects are, the less effort required to update project plans. For instance, if the company is involved in multiple industries, works in multiple languages or time zones, or is diverse in other ways, more effort will be required to update plans.
– Number of projects requiring this service. The number of projects using the Update Plans Service is determined both by the overall number of projects, and also by the policy that determines whether all or some of the projects do their own planning.
– Quality of planning. The better planning, the less often plans will need to be re-baselined. Poor planning leads to a greater frequency of re-baselining, increasing effort considerably.
– Standardization of program and portfolio online project management. The more that programs and the portfolio are managed in a standard way, the less effort required to manage their plans.
– A minimum of two people is required. Two people within the PMO must be able to perform the update plans activities, even if each only works part time. Having two staff members is essential for two reasons: First, this work must be accomplished weekly without fail; second, key plan elements, such as the re-baselining of major projects, any program, or the portfolio, require that all work be checked by a second pair of eyes.