Project Methodology – Guidance Start to Finish

Project methodology is the manner in which a project is handled.  There are many different methodologies, most of them tailored to a particular industry.

Project methodology guides an organization or an individual from start to finish. A project management methodology probes deep in the various steps of the project management life cycle. It is a checklist of tasks to be performed in the various steps of the plan.

The project management methodology gives the manager a definite control over the scheme, allowing him or her to maneuver the team toward the destination called success. A project without a methodology would be a train running without tracks. It further allows the project manager to standardize the protocols of a plan, thereby providing a general structure of the steps, which can be followed in all other future projects.

Project methodology phases:

A project in general is divided into many phases depending on the life cycle model used for it. In general, the methodology deals with the genesis of a scheme, controlling it and termination of the plan!

An organization begins on a project, by getting down the objectives of the customer. The requirement gathering report should be as unambiguous as possible. Then a mandate is provided to the client, which is an official document stating the needs of the customer, for their verification.

Then you bring in your techies to ask them to prepare a project scope document along with a report, in which the specific technologies and the steps to carry out the plan are decided. The scope and the feasibility of it are studied and a decision on whether to take it up or to pass on the offer is made. This official document contains everything from primary goals of the scheme to the deliverables expected of it. Once the document is perused and the upper management gives it a green signal, the project is considered as taken!

Next is the execution phase. Here the project must be monitored and managed. A schedule is derived which includes work breakdown, followed by allocation of tasks to people, allocation of resources and finally setting up deadlines for tasks. It is very important to have both a short-term goal and a long-term goal. While the long term goal is to get the product done, the short goals must be imposed by the project manager, who helps in guiding and motivating the members of the team working on the plan. Two important documents namely the issue log and the risk log which are both maintained by the project manager. The issue log keeps track of issues raised by the stakeholders and the risk log considers the vulnerabilities of a system.

All the documents prepared all along the execution of the scheme must be lucid and articulate, so that everyone in the team and the stakeholders get to understand, each and every issue of it. This is an essential ingredient for a successful project.

The final issue in project management is getting the user to check on the plan and see to that they are satisfied. A disgruntled user will not only reject the plan, but would also leave a bad reputation for the organization.

So assuming that the requirements are met the customer is made to sign a customer satisfaction form and then the project is declared closed. The resources used on it are released and the project manager gets a day off!

An effective project management methodology helps to drive the plan through all the phases, to definite success.

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