Archive for February, 2010
February 25, 2010
Provide the Promote Standards Service for Project Management Methodology
This section explains three aspects of the Promote Standards Service
- Promotion Process. This process ensures that all who use standards have up-to-date standards to work with and sufficient education in those standards to perform their duties to standard. It also increases their motivation to use the Project Management Templates standards.
- The Standards. There are three outputs of the Promote Standards Service:
- The List of Standards, which identified relevant standards and current versions of those standards.
- The actual written standards themselves, whether external or internal.
- Compliance with the standards in <a href=http://www.projectmanager.com>Online Project Management</a> and project work.
- Relationship to other services. Promote Standards is closely linked to Implement Project Management Methodology, and is also related to other services.
February 22, 2010
By maintaining up-to-date lists of the customers who need to comply with these standards, and receive information and training about them, the PMO helps ensure compliance to these project management methodology standards.
Typical Other Stakeholders
Other stakeholders for the Promote Standards Service who are not customers include:
- Standards experts who the PMO relies on for information and training. These experts may be inside or outside the company.
- Senior HR, quality, and engineering managers or executives, who determine which standards the company should comply with, and how suing the right Project Management Templates
- Project reviewers and auditors who evaluate projects to see if they comply with standards
- All those who benefit from improved project success
- All those who benefit from the simplification or organizational processes due to the standardization of Project Plan methods
February 18, 2010
Complying with of these three types of standards is the responsibility of a different member of the project team, as follows:
- Project Management Template standards are the responsibility of project managers, making them the customers of the promotion of these standards.
- General management standards are the responsibility of the project managers, and also possibly other managers or team leads as well, and so they are the customers of promotion of these standards.
- Technical standards are the responsibility of the technical project management methodology and workers on a Project plan, so that the technical staff is the customer in relation to the promotion of these standards.
The following sample list of customers for the Promote Standards Service illustrates these three examples as they might apply at a plant manufacturing innovative electrical equipment, automotive, or airline parts:
February 15, 2010
Which PMOs should provide the Promote Standards Service?
All PMO’s will promote standards because all PMO’s seek to standardize project management template methods. The service usually launches at the beginning of the PMO Execution Phase. It is coordinated to launch at the same time as, or shortly after, the Implement Project Management Methodologies Service.
Activity Matrix for the Promote Standards Service
Using an activity matrix ensures that all the work necessary to provide the service is completed, that all work is properly checked and approved to ensure quality, and that there is no duplication of effort
Identify Stakeholders of the Promote Standards Service
The customers of the Promote Standards service are those who need to understand and use standards so as to follow them while managing or working on projects. Other stakeholders are those who review and audit projects, and any stakeholders who benefit from Online Project Management being performed to standard.
Typical Customers
The precise list of customer for the Promote Standards Service will depend on which standards the PMO chooses to promote.
To determine who the customers are, divide standards into these three groups:
- Project Management Standards: Standards such as the PMBOK and PRINCE2, that specifically govern the project management methdologies
- General Management Standards: Other standards regarding management, such as worker safety, workplace fairness, or reporting requirements
- Technical Standards: Standards regarding technical process or results, such as electrical and engineering requirements
February 11, 2010
Identify Stakeholders of the Promote Standards Service
The customers of the Promote Standards service are those who need to understand and use standards so as to follow them while managing or working on projects. Other project management methodology stakeholders are those who review and audit projects, and any stakeholders who benefit from projects being performed to standard.
Typical Customers
The precise list of customer for the Promote Standards Service will depend on which standards the PMO chooses to promote. To determine who the customers are, divide standards into these three groups:
- Project Management Templates Standards: Standards such as the PMBOK and PRINCE2, that specifically govern project management
- General Management Standards: Other standards regarding Online Project Management, such as worker safety, workplace fairness, or reporting requirements
- Technical Standards: Standards regarding technical process or results, such as electrical and engineering requirements
February 8, 2010
Which PMOs should provide the Promote Standards Service?
All PMO’s will promote standards because all PMO’s seek to standardize project management methodology methods. The service usually launches at the beginning of the PMO Execution Phase. It is coordinated to launch at the same time as, or shortly after, the Implement <a href=http://www.projectmanager.com>Project Management Software</a> Service.
Define Stakeholders, Processes, and Outputs
When the Key Service Features and Benefits and Activity Matrix sections of the Service Plan are complete, the team that will provide this service is ready to complete preparations for launching the service. To complete preparations, the team:
- Identifies customers and other stakeholders for the Promote Standards Service and puts the information into section two of the Service Plan.
- Defines the specific processes and outputs of the Promote Standards Service using the schedules, checklists, and templates provided for this service. These documents can either be kept as separate files or incorporated as section three of the Service Plan.
- Defines how the Promote Standards Service will be evaluated and improved, and places this information in section four of the Service Plan, and also in the Service Evaluation Schedule and the Service Improvement Schedule.
February 4, 2010
Define the Promote Standards Service
Follow the four steps shown in this diagram using your Project Management Templates to define the key features of the Promote Standards Service:
1. Decide to Offer
2. Define Key Features
3. Prepare Activity Matrix
4. Define Stakeholders, Processes, and Outputs
- Decide to offer. All PMOs offer this service, and it should be launched at the beginning of the PMO Execution Phase.
- Define key features in Project Management Methodology. Define the administrative information, key features, purpose, and benefits of the Promote Standards Service.
- Prepare activity matrix. Define the activities that each Project Manager team member will perform and assign the work.
- Define stakeholders, processes, and outputs. After key features are defined, continue to develop the service by completing the remaining sections of the Service Plan and additional templates.
February 1, 2010
The Project Management Methodology Document
Here are solutions to the most common weaknesses in the methodology document:
- Clarification. By responding to feedback, the PMO Project Management Template Methodology Expert should make the methodology clear and unambiguous.
- Simplification. Many methodologies are overly complex.
- Increased flexibility. Creating decision rules that require a core of the project management methodology, but give the project manager options for using other tools as needed makes compliance easier.
- High quality. All items that can be repaired through proper proofreading and testing of links and forms should be performed promptly using Project Management Software.
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