Archive for November, 2009
November 30, 2009
To prepare all project management templates, checklists, schedules, and other forms for the Implement Methodology Service, refer to both the instructions in Providing Services, and also to the information and examples on this page. Prepare a copy of the Service Plan Template , the Service Evaluation Schedule, and the Service Improvement Schedule for the Implement Methodology Service.
In addition, the following additional service-specific forms are included in MPOM Template section for the Implement Methodology Service:
- Project Management Methodology Publication Schedule
- Project Management Methodology Training Plan
- Project Management Methodology Maintenance Checklist
- Project Management Methodology Outline Template
- Decide to offer. Decide whether or not to offer this service, and when to launch it.
- Define key features. Define the administrative information, key features, and benefits of the Implement Online Project Management Methodology Service.
- Prepare activity matrix. Define the activities that each team member will perform and assign the work.
- Define stakeholders, processes, and outputs. After key features are defined, continue to develop the service by completing the remaining sections of the Service Plan and additional templates.
November 26, 2009
Title Implement Project Management Methodology
Description A fully developed project management methodology will guide project customer and vendor activity, as well.
Keywords
Implement Project Management Methodology
- Define the Implement Project Management Methodology service. This service ensures that project managers and other key players know and can apply the PMO’s project management software.
- Identify stakeholders for the Implement Project Management Methodology Service. The primary customers are projects and project managers. Depending on the depth of the project management methodology, customers may also include project leaders and project teams. A fully developed project management methodology will guide project customer and vendor activity, as well. Everyone involved in project work is a stakeholder, with the organization and executives being key stakeholders, as they benefit most from improved project control and performance.
- Provide the Implement Methodology Service. The methodology is launched, and training and support are provided. Usually, this process is staged over time.
- Evaluate the Implement Methodology Service. As the methodology is used, suggestions for improvement should be collected. The implementation process should also be evaluated, to ensure that all stakeholders are receiving sufficient training and support.
- Improve the Implement Project Management Templates Service. Both the implementation process and the methodology itself can be improved based on customer feedback and evaluation of project results.
November 23, 2009
Q: I would like to know if these project management templates and project management methodology exists in French, and where and how we can get it.
A: Currently our software is only available in English. You can purchase it online or by check or wire transfer.
Q: I want to learn how to use it and also use it for my projects. Would MPMM Professional be good for such options?
A: Absolutely. MPMM Professional includes a lot more examples and content to learn from then the other editions. It is also editable and customizable to manage your own projects. As with the other editions you are unable to print or export.
Q: One of my clients has an Enterprise Project Management Office which provides online project management services to a number of companies (who are all members of a group of companies with common ownership structure) is interested in purchasing the Enterprise edition of MPMM. Please confirm that a single installation of the MPMM Enterprise edition can be deployed over their intranet which is accessible to all entities.
A: Please watch the new MPMM Enterprise video, as it should answer your questions: mpmm.com/MPMMEnterpriseVideo/MPMMEnterpriseVideo.html
November 19, 2009
Using MPMM Project Management Methodology on a MAC
Is it possible to have a look at the trial for the Project Plan Professional Edition, I was unable to install it, is it compatible with Mac, if so what application should be used?
If you have windows emulation running it should be fine. If you don’t then I would suggest downloading one from macwindows.com/emulator.html and then trying.
In the project management professional trial mode are you not able to copy the project management templates?
You are correct you cannot copy in trial mode due to copy right protection. However once purchased this option is available. Please let me know if you have any further questions.
November 16, 2009
Define Online Project Management, Stakeholders, Processes, and Outputs
When the Key Service Features and Benefits and Activity Matrix sections of the Service Plan are complete, the team that will provide this service is ready to complete preparations for launching the service. To complete preparations, the team:
- Identifies customers and other stakeholders for the Update Plans Service and puts the information into section two of the Service Plan.
- Defines the specific processes and outputs of the Update Plans Service using the schedules, checklists, and project management templates provided for this service. These documents can either be kept as separate files or incorporated as section three of the Service Plan.
- Defines how the Update Plans Service will be evaluated and improved, and places this information in section four of the Service Plan, and also in the Service Evaluation Schedule and the Service Improvement Schedule.
November 12, 2009
Considering all of these factors, the Project Management Software manager can determine the number of project administrators and project support personnel required for the Update Plans Service. It may be appropriate to retain temporary personnel initially, and to adjust the head count based on experience.
The routine collection of actual data and updating of actual data to plans can be managed by a project management methodology administrator and performed with the assistance of data entry clerks and administrative assistants. The more advanced work of re-baselining plans and updating other project plans must be done by a project administrator. On larger programs and the entire portfolio, this work must also be approved by the PMO Communications Manager, as errors in this information expose the PMO and the organization to significant problems.
November 9, 2009
- Degree of automation of the PMIS. A fully automated PMIS where deliverables are tracked and noted when complete, and where all time-sheet data records effort per activity on each project reduces the amount of manual data entry tremendously.
- Degree of standardization of Project Management Template tools. The more different tools used to build project plans and track project data, the more time-consuming it is to consolidate all data into a single format.
- Diversity of projects. The more similar all projects are, the less effort required to update project plans. For instance, if the company is involved in multiple industries, works in multiple languages or time zones, or is diverse in other ways, more effort will be required to update plans.
- Number of projects requiring this service. The number of projects using the Update Plans Service is determined both by the overall number of projects, and also by the policy that determines whether all or some of the projects do their own planning.
- Quality of planning. The better planning, the less often plans will need to be re-baselined. Poor planning leads to a greater frequency of re-baselining, increasing effort considerably.
- Standardization of program and portfolio online project management. The more that programs and the portfolio are managed in a standard way, the less effort required to manage their plans.
- A minimum of two people is required. Two people within the PMO must be able to perform the update plans activities, even if each only works part time. Having two staff members is essential for two reasons: First, this work must be accomplished weekly without fail; second, key plan elements, such as the re-baselining of major projects, any program, or the portfolio, require that all work be checked by a second pair of eyes.
November 5, 2009
Activity Online Project Management Matrix for the Update Plans Service
Using an activity matrix ensures that all the work necessary to provide the service is completed, that all work is properly checked and approved to ensure quality, and that there is no duplication of effort.
The level of effort required for the Update Plans Service will vary greatly from one company to the next. It can be an intensive manual process requiring a large full time staff, perhaps ten or more people. Or, it can be a nearly automated process requiring part-time attention by two members of the PMO. Here are some of the factors involved with the project plan.
