May 29, 2008
How is a Statement of Work related to my project?
A Statement of work is a document which defines all of the deliverables which required to be outsourced to an external supplier. You create a statement of work through MPMM by completing a Statement of work Template and this will help you to define not only the deliverables you wish to outsource but the time frames and process by which you should complete your out sourcing requirements. The Statement of work case study example within MPMM will take you through a worked example of how this has been completed for a sample project.
May 26, 2008
What is a Tender and how is it to be executed?
A Tender is a term frequently used to describe the public release of the requirements of goods and services for a project. A Tender process is a process within which a project requests from the external market place proposals on the supply of goods and services to that project. The process that the project team defines to create a tender will involve a number of steps which will include releasing documents such as a statement of work, a request for information, and a request for proposal.
Check out project management life cycle
May 22, 2008
Please tell me what tasks are involved when setting up contracts with external suppliers?
The appointment of suppliers is one of those tasks that is typically underrated in the project management lifecycle. If you wish to appoint suppliers which meet your project needs it is important to define what those needs are. Your project needs once defined leads to the production of a statement of work. This will be issued to suppliers as part of a request for information. Suppliers will then register an interest in meeting your needs and they will then complete a proposal document which will be reviewed by your team prior to contract negotiations with a preferred supplier.
May 19, 2008
When should I create a Procurement Plan, and for what types of projects?
Well, you really need a Procurement Plan for projects which involve the purchase of goods and services from external suppliers. While a Procurement Plan may be created for internal goods and services purchased with an organization typically Procurement Plans are used for purchasing from external organizations. You can create a Procurement Plan by setting out all of the items you wish to procure and setting out a schedule for purchasing those items from the external market place. It is important to research all of the available suppliers and make a strategic decision on which of the suppliers should be used for the purchasing of goods and services.
May 16, 2008
How can I create a Time Management Procedure for my organization?
A Time Management procedure describes all of the methods, processand steps a person takes in order to record time spent by staff to create deliverables for the project. A formal preocedure is required to be able to ensure that all time from contractors, part-timers, full-timers, project managers and project teams is recorded on the project. The time management process ensuresrecording time in time sheets, implementing an approval process so that time undertaken is confirmed by the project manager and the project plan is updated at each step.
May 15, 2008
How do I create a Communications Plan?
Well a Communications Plan is another critical document in the project management documentation set. It contains the details of the lines of communications and the type of communication which needs to take place to keep the stake holders of the project fully informed of the progress of the project. It also sets out a schedule of communications activities and a process for releasing project status documentation to staff, managers, and other project stake holders.
May 12, 2008
What is project acceptance and how do I ensure that we gain it?
Acceptance is one of those tasks that few project managers do well. Acceptance is simply defined as the ability of the project manager to gain acceptance by the customer that the deliverables meet the requirement levels agreed by the customer at the start of the project. By putting in place an acceptance plan you can ensure that you gain the customers agreement at the end of the project that the deliverables produced actually meet their requirements and therefore gain final approval that the customer is satisfied with the outcome of the project.
May 9, 2008
We have appointed a supplier but not created a contract. What should we do now?
A supplier contract is an important document for the management of supplier relationships. This document will set out all of the deliverables and mile stones for the supplier and it will define the expectations for that supplier regards the delivery of goods and services to that project. Using the supplier contract template in MPMM you can ensure that you will have a professional supplier contract for your project and you will be able to manage your suppliers’ performance accordingly.
