Archive for December, 2007
December 31, 2007
Q: I have heard that the Project Manager should install some kind of project management process for getting rid of project issues, but is this really over the top? Like, if we have a medium sized project, should we really record every issue that crops up?
A: Great question. Every project should put in some type of project management process for monitoring and tracking issues. It doesn’t mean that you should get anal about it, but you definitely need to record issues which are affecting the project, because if you have more than a handful, it gets difficult to track them otherwise. Issues are things that are afecting the project right now, so if you’re not monitoring and controllling them effectively, then you’re project is being held back from delviering successfully. Putting an issue project management process inplace for managing projects is simple using our project management methodologies.
December 28, 2007
Q: We need to put in place some type of project management process for managing project risks. However we have not put such a project management process in place before and we want to boost our project productivity, not slow it down. Any advice?
A: If you want to put in place an efficient project management process for managing project risk, then our project management software has such a process. It tells you how to identify and capture risks during the project, how to properly document them using risk forms, then prioritize each risk and escalate them for action. By formally managing project risks, you stand a greater chance of delivering your project on time and within cost.
December 27, 2007
Q: Our projects are going out of control. We have constant scope creep due to clients asking for more and more features and deliverables during the project. What do you suggest we do?
A: You need to firstly implement a consistent project management methodology. Within this project management methodology, you need to implement formal change management. Then every time that a change is identified on the project, you can document it, identify the impact of the change on the project deliverables and request either a change to the project charter, more time or money to implement it. Once the customer realizes that every change request costs them more in terms of money or time, they will get very particular about the requests they ask of you !
December 26, 2007
Title Quality Management Process in a Project Methodology
Description To meet quality expectations you need a formal project management methodology.
Keywords project management methodology for quality.
Q: I know that the 3 aspects of delivering a project are something to do with time, cost and quality. Obviously the project needs to come in on time, and to cost (ie within budget), but how does quality come into it?
A: Well quality is all about producing delvierables which meet the expectations of the customer. And to do this, you need a formal project management methodology for managing quality. During this process, you will set out the quality expectations, standards and criteria to be achieved.
December 21, 2007
Title Cost Project Management Process
Description Expenses for the project can be recorded using the project management process. This allows for control over the budget.
Keywords project management process costings.
Q: Delivering a project on time is one thing, at the same time, delivering it under budget is another. We’re often asking for another 10% of the project budget towards the end of the execution phase, just to complete the project. How does your project management process help us to control project costs?
A: Well, firstly it will enable you to implement a cost management process for your project. This helps you to monitor and control costs, through the recording of project expenses on Expense Forms. You can also review and approve all expense forms quickly and easily.
December 20, 2007
Title Project Exeuciton phase of Project Life Cycle
Description During the project life cycle there are several phases to be executed.
Keywords project life cycle execution.
Q: It’s during the project execution phase that we’re constantly getting unstuck on our projects. We seem to be delivering projects over time, over budget and not always meeting the customer’s requirements exactly. What can we do about it?
A: During the execution phase of the project life cycle, you need to implement a number of project management processes for success. These processes enable you to monitor and control aspects of the project, such as the time spent, costs incurred and quality levels achieved. Our project management methodology helps you to do all of these things. Download a free trial today.
December 19, 2007
Title Time Management Project Management Process
Description The project management process has a time management component. This enables you to manage the project timelines successfully.
Keywords project management process managing time.
Q: We regularly have projects deliver later than expected. What project management process should we put in place to be able to manage and control the time spent on projects.
A: Well it’s just as you said, you need a time management process to help you manage time on projects. This process will entail the capture of time spent undertaking tasks by staf (using timesheets) and the review and approval of all time spent. You can then monitor and control the amount of time spent overall, by reallocating tasks to staff based on what is and is not getting done.
December 18, 2007
Title Monitoring and Controlling through Project Management Processes
Description A project can be successfully controlled and monitored using our project management process.
Keywords project management processes monitoring.
Q: We are about to start the project execution phase and it seems that the majority of a project manager’s time in this phase is about monitoring and controlling project delivery. Which project management processes should we invoke to do this?
A: Actually, there are a suite of project management processes that you should undertake to monitor and control a project successfully, These proceses help you to manage time, costs, quality, changes, risks, issues, quality, procurement and customer acceptance.
